FAQ Sessions

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The name of your room is listed in your submission. Please note that Pretalx is only capable to show one room in your submission, so if your session is scheduled into multiple (physical and virtual) rooms at once, the information may not be reliable. If you only see a virtual room and expect to see a physical room, then please check your emails - we did send you the entire scheduling with physical and virtual rooms by email!

Here's a site plan for you to find your room:

Your proposal already includes a room designation, which won't change anymore. Here you can find pictures and information about the rooms:

We need your presentation slides or any other materials you’ll use for your session by June 15th, 2025, EOB at the latest. Please provide your presentation in a standard format (ods, pptx, pdf). Send them to eventorga@haecksen.org.

We ask for these materials early so we can prepare a few things in advance. For example, there will be recommendations for age ratings for certain challenging contributions. Additionally, for hybrid sessions, we want to offer (remote) sign language interpretation for some contributions. This means that many people will need to engage more deeply with your content and prepare accordingly.

It would be wonderful for the entire community if you would include content warnings. Please let us know if you think your contribution should receive an age rating. You can either reach out to eventorga@haecksen.org, contact the Awareness Team directly at cfc_awareness@systemli.org, or just note it with your contribution!

We would also appreciate if you would consider potential barriers when designing your session, like eg.:

  • not too much text on slides
  • preferably a bit more contrast than too little
  • not relying solely on colors as the only distinguishing feature
  • using plain  language
  • explaining abbreviations
  • choosing collaborative tools that are privacy-conscious and accessible
  • etc.

If you wish support on this, feel free to reach out to the Content Team at eventorga@haecksen.org or directly to the Accessibility Team at cfc-access@haecksen.org.

We would like to know in advance if you are planning any special elements (videos, music, remote connections, animations, collaborative tools) so we can prepare them technically if needed. Otherwise, the already very limited time to resolve these technical aspects on-site could be lost from your contribution. In doubt, please reach out to eventorga@haecksen.org, and we can look at it together!

Unless specified otherwise in the sheets about the rooms' equipement, you'll find the following.

In the main hall, you'll have access to the following:

  • 1 laptop to display your slides
  • 1 projector that connects via HDMI
  • 1 PA speaker that connects with a 3.5mm audio cable
  • 1 headset, which can be used as microphone
  • 1 hand microphone

In all workshop rooms, you'll have access to the following:

  • 1 laptop to display your slides
  • 1 projector or large monitor that connects via HDMI
  • 1 PA speaker that connects with a 3.5mm audio cable
  • 1 room microphone, for hybrid sessions, which will transmit your audio and the contributions of other participants to the BigBlueButton room

You can also use your own laptop if it has HDMI and audio jack ports - no matter which room.

You can decide whether you would like to be introduced or not. If you prefer not to be introduced, please let us know at eventorga@haecksen.org.

If you would like to be introduced, please help us do it the way you envision. We'll send you the moderation handout via email about 4-5 weeks before the cfc. If you would like to make any corrections at that time, please let us know at eventorga@haecksen.org.

Btw., we still don’t have pronouns for most of you in your profiles. We would be very happy to introduce everyone with their pronouns!

Under "Interior & Room" in your proposal, you'll find either your own assessment or our suggestion for the room layout that would best suit your contribution.

The Hall will be either free (freigeräumt) or have row seating (Reihenbestuhlung).

In the workshop rooms, there are the following options:

Modell Klassenzimmer

Rows of tables with individual or double workstations

Modell kollaboratives Arbeiten

Table groups or a round table with chairs around it

Modell Diskussionsrunde

Chairs arranged in a circle, with tables pushed to the side

Modell gemütlich abhängen

Chairs arranged in a circle, with individual tables placed at the side and angled to create small, intimate spaces

You'll find a detailed description of the available equipment in the profile of each individual room:

For many workshops, digital media can be a good option because it makes it easier to save the results of the work. However, many of these tools also have accessibility downsides. There are some open-source alternatives, here are some examples:

Collaborative writing

Writing documents is easiest either in so-called "pads" or in office-like documents.

  • Pads are more mobile-friendly and use Markdown (like e.g. HedgeDoc or Etherpad)
  • Office-like documents offer a wider range of functions and can be formatted like normal office documents (like e.g. CryptPad Tools)

Collecting thoughts, developing ideas

Just like real whiteboards, there are also digital whiteboards, and of course, mind maps, which are a bit older. While whiteboards are often used for free-form writing and drawing, mind maps can also help with structuring ideas. CryptPad provides Whiteboards as well.

Coding

For many coding workshops, platforms like Glitch or Codeberg can also be used.

If you need support with some digital collaborative tools, please reach out to us at eventorga@haecken.org.

You can take your time to pack up your 7 things and simply leave. We don't have any requirements for you to do anything or be available for anything.

Do I need to clean up?

Hopefully not. It would be nice if you all could help each other with cleaning up, so you don't have to clean up after your own session, but maybe you can help someone else out sometime, so they can take a break and recover! Of course, this depends on whether this sharing system works :-) It's generally desirable that the next contribution doesn't lose time because there are still things to clean up!